DEFINITION OF TERMS
Visitors — a Visitor to OANE can access limited informational pages without needing a log-in account. All Users are Visitors, but not all Visitors become Users.
Users — a User creates an account, which allows the User to input information about User and his or her Client into the Website.
Clients — A Client is an individual whose age, gender, educational level, ethnicity, and interview results (“Client Information”) are entered by the User into the Website, which generates a Client ID number and an Interview ID number.
OANE may collect information automatically from a Visitor’s computer or other devices (“Visitor information”). Visitor information includes an IP address, device type, operating system, browser, and pages visited. This information is used to assess OANE website usage and effectiveness, and ease of navigating the site.
If Visitors or Users contact us by email through OANE, we may keep a record of their contact information and correspondence and use their email address and any information provided to respond.
Creating an account on OANE requires a User’s first name, last name, organization, profession, email address and password. WSU will not disclose User information to any third party without the User’s prior consent, except to the extent necessary or appropriate to comply with applicable laws or in legal proceedings where such information is relevant. Users may access, correct and delete their own personal information. By creating an account, Users consent to this Policy.
Registration and Password
Users are responsible for maintaining the confidentiality of their passwords. Passwords should not be shared with third parties as Users are responsible for all uses of their password, whether authorized or not. Users agree to immediately notify WSU of any suspected unauthorized password use.
Collecting Client Information
Users conduct interviews on OANE with their Clients, entering the Client’s data and responses into the Website. Users are responsible for securing the permission (verbal or written) of each Client before entering any information and conducting an interview.
Users are responsible for the accuracy of all information entered into a Client file on OANE. If Users determine that any data on themselves or their Clients is inaccurate, they must correct such information on OANE as soon as possible.
Users conduct interviews with their Clients, and record the results and other comments into the Website’s form.
Client information entered by Users is limited to age at time of interview, gender, education level, ethnicity, and interview results. OANE generates a Client ID number and an Interview ID number for each interview conducted by that Client. ID numbers are associated with the Client’s age, gender, education level, ethnicity and interview results. Users are responsible for keeping their own offline log if needed to help identify Clients and securing appropriate permissions.
WSU may use data collected from interviews for research or educational purposes. Research data will include only Client age at time of interview, gender, education level, ethnicity, and interview results, and the User who conducted the interview. All protocols for conducting research, collecting data and publishing results shall meet or exceed the standards of Wayne State University’s Institutional Review Board for Human Participant Research.
Users may access their own or their Client’s information and Clients may access their Client Information maintained on OANE in the discretion of WSU. Access may be denied in the following circumstances:
- WSU is required or authorized by law to do so;
- the information relates to existing or anticipated legal proceedings against an individual;
- the granting of access would have an unreasonable impact on the privacy of others;
- to protect the rights and/or property of WSU; or
- the request is frivolous or vexatious.
If access is denied, WSU will explain the reason(s) behind such refusal.
DISCLOSURE OF PERSONALLY IDENTIFIABLE INFORMATION TO THIRD PARTIES
WSU will not voluntarily disclose personally identifiable information to persons outside the site.
WSU will disclose personally identifiable information to third parties only when required by law, such as Michigan’s Freedom of Information Act, or in response to legal processes such as subpoenas and court orders. In no event, however, will a Visitor’s, User’s, or Client’s information be sold to third parties.
OANE may use Google Analytics and other technologies to track how Visitors and Users navigate the site. This data cannot include personally identifiable information, although it may track a Visitor’s or User’s computer IP address. This information can be shared with Google or the providers of other tracking technologies but will not be used in Google’s products or other such providers’ products.
OANE’s servers may routinely log information about site visits, including the date, time and length of a visit, and what files the Visitor or User downloaded. This information ensures the smooth running of the site and alerts OANE to potential performance issues and network attacks.
LINKS TO OTHER SITES
OANE may contain links to third party websites. OANE does not vouch for the privacy policies of sites linked to its pages; and it encourages Users and Visitors to make themselves aware of other sites’ privacy policies. Other terms and conditions may apply. Wayne State University is not responsible for the content of linked third party websites, or the treatment of personal information on those sites. Wayne State University does not recommend or endorse any of the content, including without limitation any hyperlinks to or content found, on third party websites. Linking to third party websites is done at User’s and Visitor’s own risk.
WSU uses best practices and security measures to protect collected information and other data from unauthorized access and damage. In all cases, WSU limits the amount and type of information collected to that necessary to record and tally interview results. WSU undertakes to keep all personal information it collects strictly secure and confidential through technology safeguards available through its host servers at Go Daddy Operating Company, LLC.
CHANGES TO THIS POLICY
WSU reserves the right to change, modify, add, update or remove any portions of this Policy at any time, acting in its sole discretion. Changes to this Policy will be posted on OANE and effective immediately upon posting.
Peter Lichtenberg at firstname.lastname@example.org or by mail to:
Institute of Gerontology / OANE
Wayne State University
87 E. Ferry Street
Detroit, MI 48202
Policy dated 10/16/17